October 25, 2006
INVITED ARTISTS
Confirmation Deadline January 15, 2007

The Art Colony Association office will be closed from Monday, November 20 to December 13, 2006.  All phone calls will be returned after December 13.  For more immediate response, please make them via email to Lynettewallace@aol.com.  I will be on vacation but have daily access to the internet, and happy to answer any questions or concerns you may have.

Attached is a letter from Brenda Gottlieb, Festival Chairperson for The Woodlands Waterway Art Council.  Please consider a donation to their VIP Friday Night event.  This is an art lottery.  Guests buy $100 tickets and each gets to take home a piece of art.  The event last year was a fun and entertaining evening both for patrons and participating artists.

ACCEPT INVITATION & CONFIRMATION

Please visit www.zapplication.org and accept and confirm your invitation to participate in the festival.  You may purchase your booth space and other items on Zapplication either by credit card or cash/check or money order.  Cash/check/money order has a “cash discount” on booth fees.

If you do not wish to participate, please click DECLINE in the MY ZAPPLICATIONS section on zapplication.org. If you do wish to participate, please click ACCEPT and use the following instructions to complete the process.

All booth fees must be paid (and checks in our office) by January 15, 2007. Booth spaces that have not been paid for by that date will be offered to artists on the Wait List.

To complete the zapplication process, you must checkout completely and change your status to CONFIRMED. You can select your booth on zapplication. A site map is available on our website, www.bayoucityartfestival.com. We cannot track you as a participant if your status is not CONFIRMED.

Use the following instructions to complete the process (Step 4 is the most important):

Changing status from ACCEPTED to CONFIRMED:

1. To complete the zapplication process, log on to www.zapplication.org and click MY ZAPPLICATIONS.

2. Under The Woodlands Waterway Arts Festival, click PURCHASES. A list of items (booth types, electricity, lunch, etc.) displays. Click on your booth type and anything else you want to purchase. Please click next to the area(s) you want for your booth. If you are a returning artist and want the same booth you had last year, please click that option.

3. Click RE-CALCULATE.
Note: Each time you enter or change information, you must click RE-CALCULATE to save what you entered.

4. The screen refreshes with the total amount of your purchases. You must select CHECK as a payment preference if you are not paying by credit card. Use the arrow to pull down the choices and click one. You will only be allowed to check out using the payment preference you select here.

5. Click PROCEED TO CHECK OUT.

6. Enter your check number and click CLICK TO COMPLETE. Print out the tracking sheet.

Booth Payments and confirmations are due January 15, 2007. 

Artist positions not confirmed by that date will be offered to the next artist on the waitlist We will begin placing artists January 15 and your booth numbers will be emailed to you by February 1.  We will also be continuously updating both websites as the festival develops. All artist information will be available for download.  Unless an artist requests US Postal Service mailed information, there will be no mailings to your address.
 
We have artist festival and booth information available at woodlandsartfest.com and Bayoucityartfestival.com along with a festival site map.   The websites are to be updated online no latter to November 22, 2006.

Have a wonderful fall and winter, we’ll see you in spring along the waterway!

Warmest Regards,

Lynette Wallace
Executive Director
Art Colony Association