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Saturday 10am - 6pm / Sunday 10am - 6pm
Festival Director: Jenny Wright
Artist Management: Gika Rector
Site Phone:
Email: artistinfo@woodlandsartsfestival.com
Artist Relations:
- Becki Borth
- Katherine Lane
- Annette Neyman
- Rhonda Helms
- Chardelle Adelson
Click here for artist load in/load out map.
Click here for the Artist Resource List.
Address for Festival:
Town Green Park
2099 Lake Robbins Drive
The Woodlands, Tx 77380
The Woodlands Waterway Marriott Hotel & Convention Center
281-367-9797
1601 Lake Robbins Drive
The Woodlands, Tx 77380
Directions For Artist Check in
From I-45
Southbound (from Dallas)
I-45 South to The Woodlands
Exit 76 Woodlands Parkway/Lake Robbins
Turn Right on Lake Robbins Dr. and just past Six Pines the
Artist Check In is located in front of
The Cynthia Woods Mitchell Pavilion on your left
2005 Lake Robbins Dr.
The Woodlands, Texas 77380
Northbound (from Houston)
I-45 North
Exit 76-b Woodlands Parkway off ramp
Turn Right on Grogan’s Mill Road
Turn Right on Lake Robbins Dr.
Artist Check In located on the South/Right curve in front of
The Cynthia Woods Mitchell Pavilion
2005 Lake Robbins Dr.
The Woodlands, Texas 77380
**any questions call Becki Borth
TENT SPECIFICATIONS:
Tent must be: White, high quality, weighted and secured. If you don't own a tent, you can rent one from the festival as no outside rentals are allowed. All orders must be paid for in advance on Zapplication.org.
Please call Gika Rector ARTIST_MGMT_PHONE or e-mail gikarector@comcast.net
TEXAS SALES TAX AND PERMIT:
All artists are required by Texas State Law to declare their tax receipts for sales generated at the festival. Applications for Texas Sales Tax Permit are available at Artist Relations. The sales tax rate collected in The Woodlands is 8.25%.
SECURITY & ACCESS
Around the clock security begins Wednesday before the festival, and ends the following Monday @ noon. Artists will be allowed onto the festival site 24 hours for accessing your property. An officer will check driver's license and artist's pass. You will be asked to sign in and out with the date/time. An Artist Relations Representative will be with the officers during the evening hours until 7a.m. during check in. This is to ensure that all artists are in their proper places.
ARTIST LOAD IN
View Load In Map
Thursday, April 8-- 7:00am 8:00 pm Artists loading in on Thursday will have up to TWO HOURS to unload their booth and move their vehicle from the pathway.
Friday, April 9--7:00am - 9:00pm. Artists loading in on Friday will have NO MORE THAN 45 MINUTES to unload their booths and move their vehicles from the pathway.
This is a one-way traffic flow, so artists will be sequenced by booth number to allow for the most expedient traffic flow. Vehicles are not allowed on the grass. They must stay on the pathway. The pathway is 22 wide with a maximum height of 12'6" so clearance in front of the booths is narrow. No large RVs, box trucks or large trailers are allowed onto the pathway.
Booths are to be secured with WEIGHTS ONLY as no staking is allowed. Booth awnings are not to be raised until Saturday morning to facilitate traffic flow. The Festival takes no responsibility for damage to booths or artwork should an awning be left up and become damaged. Festival also reserves the right to lower awnings should the artist "accidentally forget."
There are golf carts available through Artist Relations to assist in moving artwork from remote parking lots into the festival grounds.
**VEHICLES ARE NOT ALLOWED ON THE PATHWAYS FROM 8:00AM SATURDAY MORNING UNTIL 6:30PM SUNDAY EVENING. NO EXCEPTIONS!
Don't forget to turn in your artist surveys. This helps us to make improvements and your feedback is very important.
Saturday April 10, 2010
GATES OPEN 10am - 6pm
ARTIST HOSPITALITY AND ARTIST RELATIONS
8 a.m. to 9 p.m. Located at Gate 4
Contact Artist Relations Booth: Becki Borth
8:00 a.m. to 9:30 a.m.
ARTIST BREAKFAST SERVED IN THE PALETTE CAFÉ
9:00 a.m. to 10:30 a.m.
ARTIST BREAKFAST SERVED TO BOOTHS FROM GOLF CARTS
Artists’ breakfasts are provided courtesy of The Woodlands Resort & Conference Center and Dosey Doe.
Sunday April 11, 2010
The Best of Show Artist Awards will be presented on the Waterway Square stage on Saturday evening at 7:30.
ARTIST RELIEF AVAILABLE THOUGHOUT EVENT OPERATING TIME
Teams of Artist Relief in special aprons will circulate each artist area serving water and/or snacks. At your request they will booth sit for you as you take a break or need to take art for a patron. Please call in plenty of time for your requests. SNACKS, WATER AND DOWN TIME FOR YOU ARE IN THE ARTIST RELATIONS TENT. STOP BY AND SAY HELLO.
Artist Load out options:
To get out quickly on Sunday evening
For booths 200 and higher AND BOOTHS ZERO TO 99
Artists will break down booth in place and have everything ready to load into their vehicle. A volunteer will then provide the Artist with a "LOAD OUT" ticket. The Artist will bring their vehicle AND TICKET to library parking lot off Grogan's Mill Road for sequencing into the festival area. Once at your booth, the Artist will have approximately 30 minutes to load and be ready to go.
IF THE ARTIST IS NOT LOADED AND BLOCKING THE ROADWAY, YOU WILL BE REQUIRED TO PULL AROUND AND GET IN LINE AGAIN.
Caravans of Artists are expected to leave the library parking lot for the festival rounds approximately every 45 minutes beginning around 6:45pm
For booths 100 199 (Town Green Park booths)
Artist will be allowed to park in library lot AFTER the Festival closes on Saturday evening. Those Artists with trailers should utilize a pull-through spot with the load up end of the trailer facing AWAY from the library. Once festival closes, Artist can dolly out to parking lot at their convenience.
If leaving leisurely on Sunday night or Monday morning:
FIRST LOWER YOUR AWNING, then close your tent and go to dinner and relax somewhere. Come back to the library parking lot around 9:30 or so and enter library parking lot from Grogan's Mill. You will then be sequenced into the festival site.
In 2009, last caravan in was 10:15pm and there was plenty of room to park beside tents and no time limits on loading up.
Monday morning has no restrictions or assistance for load out.
GOLF CART RULES
All golf carts are checked out through Artist Relations and are free of charge. Please remember, others are waiting for carts, so please return carts as quickly as possible.
- Please do not leave the golf carts sitting unused while you are setting up. There are many artists needing the carts and we have a limited number. For load out, box all of your supplies first, and then come get the golf cart.
- A driver's license will be required for check out of the carts. They will be kept in individual envelopes with your name on it and kept in a secure place.
- Artists "sharing use" must turn in golf cart within one hour.
- All golf carts will be numbered and assigned.
PATRON ART PICKUP-GATE #2Top of Town Green Park
Secured art pick up is available for artists and patrons to leave large pieces of works until the patron is ready to leave. Artists Please Note: Purchasers name must accompany each piece of art. Please notify Artist Relations if you need someone to pick up the art and take it to Gate 2.
PARKING OPTIONS
Free Artist parking available in the Green lot off Timberloch Drive. Overnight RV/trailer parking is available at the north end of the Green lot where designated. Marriott Waterway parking is free for artists staying at the hotel. There is limited RV parking for artists who are staying at the Marriott. The Town Center garage and gold lot at the Pavilion has parking for $5 per day.
IT'S PRETTY KEEP IT CLEAN!
To maintain the beauty of the pathway, please place cardboard or plastic under a potentially "leaky" vehicle. If a spill should take place, please notify us and our cleaning crew will take care of it.
Sunday April 11, 2010--6:30pm to midnight
Monday April 12, 2010
MIDNIGHT TO NOON
DRIVE CAREFULLY AND WE WILL SEE YOU NEXT YEAR!
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